Our client in the legal sector is seeking a proactive and experienced Legal Administrative Secretary to provide comprehensive administrative and executive support to the firm’s leadership. This role requires a highly organized, discreet, and confident professional to ensure seamless day-to-day operations in a fast-paced legal environment.

• Organize and manage the Director’s calendar, schedule appointments, and coordinate meetings proactively.
• Oversee administrative operations to ensure efficient office functioning.
• Prepare legal briefs, minutes, reports, and other documentation.
• Represent the Partner and firm management in various internal and external meetings.
• Handle front office, reception duties, and all corporate communication (calls, emails, online platforms).
• Manage incoming and outgoing correspondence on behalf of the Partner.
• Perform secretarial duties for the Partner and team as required.
• Prepare petty cash and administrative budgets, and follow up on utilization reports.
• Monitor and ensure timely payment of office bills.
• Coordinate travel, accommodation, visa applications, and logistical arrangements for the Partner and staff.
• Handle office maintenance, repairs, and supply procurement to ensure uninterrupted operations.
• Serve as liaison between the firm and stakeholders including government bodies, suppliers, clients, and staff.
• Supervise office staff, address staff concerns, and assign duties as needed.
• Manage client invoicing and ensure timely billing and collections.
• Assist in the preparation of bids, tenders, proposals, and presentations for business development.
• Participate in organizing and executing firm events, sponsorships, and external engagements.
• Perform any other duties as assigned.

• Diploma in Law, Business Administration, or related field.
• Minimum of 3 years of relevant experience in a legal or corporate administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and multitasking skills
• Proactive and results-oriented
• High level of integrity and confidentiality
• Strong adaptability and flexibility
• Exceptional verbal and written communication skills
• Ability to handle sensitive issues with professionalism

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